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BAI List of Services

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Scanning Services
(At our site….or YOURS!)

Businesses are inundated with paper! Let us help you convert your vital business documents to something easier to find and easier to work with.

What is scanning and archiving?
It is transforming paper records/documents into easily accessible electronic data
Benefits:

  • Reduce costly storage space (on or off site)
  • Save time (and money) searching for vital information
  • Reduce or eliminate “disaster” concerns associate with information on paper

Our Process
     
      Pre-Scan Prep
                  -Remove staples or paperclips and “fix” corners for feeding
                  -Prepare documents for “batch” scanning

      Document Scanning
                  -Through Document feeder or off glass
                  -Color or B/W scan
                  -De-speckle and de-skew scans as necesary

      OCR (Optical Character Recognition)
                  -Used for creating text searchable documents or editing of documents
                  -Varies depending on quality of originals

      Indexing
                  -Vital step for later search and retrieval
                  -Performed manually as OCR process not as accurate (handwriting, poor
                   quality originals, etc.)
                  -CAN “zonal” OCR and extract information from document(s) to populate
                    index fields-(Not as accurate as manual)

No matter if the project is large or small, BAI wants to work with your organization to determine size and scope, and the best way to minimally impact your budget.

If documents can NOT leave your site, we can work with you to create a plan for our staff (and, if necessary, our scanning equipment) to come to you and get the job done.

We can even recommend a back-end “Document Management” software OR upload into something you already have in place.